How To Use
Master your daily planning and boost productivity
Overview
The best daily planner is a comprehensive time management tool that helps you organize your day with tasks and smart scheduling features. It combines the power of to-do lists with time blocking functionality to give you complete control over your daily workflow.
Key Features
- • Task management
- • Drag & drop time blocking
- • Priority-based organization
- • Day and week views
- • Progress analytics
- • Data import/export
Perfect For
- • Daily task planning
- • Time blocking
- • Time management
- • Productivity tracking
- • Project organization
- • Work-life balance
Getting Started
Quick Start Steps
- 1 Navigate to the Daily Planner: Go to Time Management → Daily Planner
- 2 Choose your view: Select between Day view (detailed) or Week view (overview)
- 3 Add your first task: Click on a time slot and select "Task" to create an action item
- 4 Organize your day: Use drag & drop to reschedule and complete tasks as you go
Understanding Tasks
Tasks
Action items that need to be completed with specific scheduling and priority management
Features:
- • ✅ Completion checkbox
- • 🏃 Priority levels (low to urgent)
- • 🏷️ Tags for organization
- • 📝 Detailed descriptions & notes
- • ⏰ Start & end time scheduling
- • 📂 Category organization
- • 🎯 Drag & drop time blocking
Examples:
- • "Write project report" (9:00-11:00 AM)
- • "Call dentist for appointment" (2:00-2:15 PM)
- • "Review code pull requests" (3:00-4:00 PM)
- • "Exercise for 30 minutes" (6:00-6:30 PM)
- • "Team meeting preparation" (1:00-1:30 PM)
Pro Tip: Time Blocking
Schedule specific time slots for your tasks to maximize productivity. For example, block 9:00-11:00 AM for "Deep work - Write project report" to ensure focused, uninterrupted time for important work.
Time Blocking & Scheduling
Time blocking is a powerful technique where you assign specific time slots to tasks. The Daily Planner makes this easy with drag & drop functionality and smart scheduling.
Drag & Drop
Drag tasks to different time slots to reschedule them instantly
Quick Add
Click any time slot to quickly add tasks at that time
Custom Time Blocks
Create custom time blocks (1-480 min) or use defaults (15/30/60 min)
How to Schedule Items:
- Method 1: Click on a time slot → Select "Task" → Fill in details
- Method 2: Create tasks first → Drag them to desired time slots
- Method 3: Set start/end times when creating tasks
Customization Tips:
- • Custom Time Blocks: Click the pencil icon next to "Time Blocking" in Settings to create blocks like 45min, 90min, etc.
- • Personal Categories: Click the pencil icon next to "Categories" to add project-specific or role-based categories
- • Working Hours: Set your actual work schedule in Settings for better time blocking
- • Export/Import: Share your complete setup (categories, time blocks, settings) with team members
Day & Week Views
Day View
Detailed hourly schedule for focused daily planning
Features:
- • Hourly time grid (24-hour view)
- • Working hours highlighted
- • Drag & drop scheduling
- • Detailed task display
- • Quick add buttons on hover
- • Real-time completion tracking
Week View
7-day overview for weekly planning and navigation
Features:
- • 7-day grid layout
- • Compact task previews
- • Today highlighting
- • Quick day navigation
- • Overflow indicators (+X more)
- • Week-to-week navigation
Navigation Tips:
- • Use the Day/Week toggle in the top-right corner
- • Navigate dates with the left/right arrows
- • Click any day in week view to switch to day view for that date
- • Use keyboard arrows for navigation (when focused)
Advanced Features
Category Management
Customize and organize your task categories
- • Add custom categories for your workflow
- • Edit existing category names
- • Delete unused categories
- • Organize tasks by context (Work, Personal, etc.)
- • Track task distribution across categories
Time Block Management
Create custom time block sizes for better scheduling
- • Add custom time blocks (1-480 minutes)
- • Edit duration and labels
- • Delete unused time blocks
- • Common blocks: 15min (quick), 30min (focused), 60min (deep work)
- • Use in task scheduling and time blocking
Analytics & Tracking
Monitor your productivity and completion patterns
- • Daily completion rates
- • Weekly productivity charts
- • Completion streaks
- • Category performance
- • Time spent analysis
Customization Settings
Tailor the planner to your workflow
- • Working hours configuration
- • Time block size selection
- • Weekend display options
- • Working hours only view
- • Notification preferences
Data Import/Export
Backup and migrate your complete planning setup
- • Export tasks, settings, categories & time blocks
- • Import complete configurations
- • Backup entire planning setup
- • Share planning templates with teams
- • Cross-device synchronization
Smart Notifications
Stay on top of deadlines and schedules
- • Overdue task alerts
- • Task deadline reminders
- • Daily summary notifications
- • Productivity milestone alerts
- • Browser notification support
Tips & Best Practices
Daily Planning Strategy
- • Start each day with planning: Review and adjust your daily schedule first thing
- • Time block important work: Assign specific time slots to your most important tasks
- • Buffer time: Leave 15-30 minute gaps between scheduled items for transitions
- • Batch similar tasks: Group related activities together for better focus
- • Review and adjust: Check progress throughout the day and reschedule as needed
Priority & Organization
- • Use priority levels wisely: Reserve "Urgent" for true emergencies
- • Color coding: Tasks are color-coded by priority for quick visual scanning
- • Tag systematically: Use consistent tags like #work, #personal, #urgent for filtering
- • Custom categories: Create and manage your own categories (click pencil icon next to Categories)
- • Category organization: Organize by context (Work, Personal, Health, etc.)
- • Break down big tasks: Large projects work better as multiple smaller tasks
Productivity Hacks
- • Energy matching: Schedule demanding tasks during your peak energy hours
- • Quick wins: Start with small, easy tasks to build momentum
- • Time boxing: Set specific time limits for tasks to maintain focus
- • Regular reviews: Use the analytics to identify patterns and improve
- • Realistic scheduling: Don't overpack your day - leave room for the unexpected
⚠️ Common Mistakes to Avoid
- • Over-scheduling every minute of your day
- • Not accounting for task switching time
- • Making everything "urgent" priority
- • Forgetting to mark tasks as completed
- • Not reviewing and adjusting plans regularly
- • Ignoring the analytics insights
Track Your Success
Use these metrics to measure your planning effectiveness:
- • Daily task completion rate (aim for 80%+)
- • Consistency of daily planning (streak days)
- • Balance across life categories
- • Reduction in missed deadlines
- • Increased focus time on important work
Ready to Start Planning?
Put these techniques into practice and take control of your daily productivity.
Go to Daily Planner