Meeting Planner
Find the best meeting time across time zones, compare team working hours, and review local meeting times before you send an invite.
Meeting details
Participants and availability
Attendee 1
Enter a name, select a timezone, and define the usual working hours.
Attendee 2
Enter a name, select a timezone, and define the usual working hours.
Attendee 3
Enter a name, select a timezone, and define the usual working hours.
Best meeting time
Wed 15 Apr, 14:00–15:00 UTC
2/3 participants in working hours
London team
Europe/London
15:00–16:00
Within working hours
New York team
America/New_York
10:00–11:00
Within working hours
Sydney team
Australia/Sydney
00:00–01:00
Outside working hours
Scheduling summary
Only partial-overlap meeting times were found, so the strongest compromise options are shown first.
Valid participants
3
Recommended meeting times
5
Recommended meeting times
Meeting times are ranked by attendee coverage first, then by how closely they match your preferred UTC window.
Wed 15 Apr, 14:00–15:00 UTC
2/3 participants in working hours
London team
Europe/London
15:00–16:00
New York team
America/New_York
10:00–11:00
Sydney team
Australia/Sydney
00:00–01:00
Wed 15 Apr, 14:30–15:30 UTC
2/3 participants in working hours
London team
Europe/London
15:30–16:30
New York team
America/New_York
10:30–11:30
Sydney team
Australia/Sydney
00:30–01:30
Wed 15 Apr, 13:00–14:00 UTC
2/3 participants in working hours
London team
Europe/London
14:00–15:00
New York team
America/New_York
09:00–10:00
Sydney team
Australia/Sydney
23:00–00:00
Wed 15 Apr, 13:30–14:30 UTC
2/3 participants in working hours
London team
Europe/London
14:30–15:30
New York team
America/New_York
09:30–10:30
Sydney team
Australia/Sydney
23:30–00:30
Wed 15 Apr, 15:00–16:00 UTC
2/3 participants in working hours
London team
Europe/London
16:00–17:00
New York team
America/New_York
11:00–12:00
Sydney team
Australia/Sydney
01:00–02:00
Why use this meeting planner?
This meeting planner helps remote and hybrid teams find the best meeting time across time zones without manual conversions. Instead of checking London, New York, Berlin, Singapore, or Sydney one by one, you can compare availability in a single view.
It is especially useful for distributed teams, agencies, consultants, recruiters, and client-facing teams that need a fast online meeting scheduler for cross-time-zone collaboration.
Because the tool runs fully in the browser, it is quick to use, privacy-friendly, and practical for everyday scheduling decisions.
How to choose a better meeting time
- • Set realistic working hours for each location instead of assuming a universal 9–5 schedule.
- • Use the actual meeting date so daylight saving adjustments are calculated correctly.
- • Enable partial-overlap options when your team is spread across Europe, the Americas, and APAC.
- • Adjust the preferred UTC window to favor the time range your team usually meets in.
Frequently asked questions
How does the Meeting Planner calculate the best meeting time?
The tool converts each participant’s working hours into UTC for the selected date, identifies overlapping availability, and ranks the strongest meeting windows first.
Does the meeting scheduler handle daylight saving time automatically?
Yes. The planner uses timezone-aware date conversion, so daylight saving changes such as BST, EDT, and AEDT are reflected automatically for the chosen meeting date.
What does a partial meeting slot mean?
A partial slot works well for some attendees but falls outside the preferred working hours of one or more others. It is useful when there is no perfect overlap across time zones.
Is this online meeting planner private?
Yes. Everything runs locally in your browser, so participant names, time zones, dates, and working hours are not sent to a server.